(This function-”automatic class management” in information retrieval-speak-is invaluable in the paperless office: should you choose, DEVONthink files all your bills away with a single keystroke.) In fact, it can treat entire documents as search queries, a feature that seems useless until it almost magically reveals documents related to the one you’re looking at, or offers to automatically file it into the right folder.
While other information managers hold to an archaic notion of binary relevance (either a thing matches your query terms or it doesn’t), DEVONthink incorporates much more nuance into its reckoning. (I put “artificial intelligence” in quotes because DEVONthink’s brain owes more intellectual debt to the work of information retrieval than machine learning.) It’s the “artificial intelligence” features of DEVONthink that really set it apart from the crowd of personal information managers. The real value comes in the content analysis functions that are applied to everything you throw at it. At this level, it’s similar to (though, to my knowledge, more robust than) a number of related products. On its face, DEVONthink is a versatile database that can store and retrieve just about any type of data available: PDFs, web clippings, emails, MS Office documents, bookmarks, multimedia, RSS feeds, etc. In general, even with these “smart tools”, the onus remains on the user to a) do a thorough job classifying and organizing his or her information, and b) to know exactly what terms to search for when seeking said information. What’s astonishing is that even in 2010, almost none of these performs more than the most rudimentary information retrieval functions. “Everything buckets”, as one category of information managers are called, are seemingly everywhere.
What’s more, we should only have to dig for a given piece of information once a good information management system should facilitate easy retrieval the second time around. In short, we simply deal with too much information every day to deal with it all.
#Importing from devonthink pro unto yojimbo how to#
I’ve written before about personal information management: why it’s important for everyone-not a subset of ‘power users’-and how to evaluate information management systems.
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